DUE DATE: JULY 31, 2008

Name of Local Unit:____________________________________________________

Submitted by: ______________________________ Phone #: ___________________

E-mail: ___________________________

Honorable Mention: All 12 Items in section A must be completed
Certificate of Distinction: At least 6 items in section B + all 12 items in section A
Award of Excellence: At least four (4) items from section C + at least six (6) items from Section B + all 12 items under section A

SECTION A - All items must be completed under Section A to be eligible for any award level and to be considered a "unit in good standing" with the PTA Council, MD PTA, and National PTA.

____ 1. At least one delegate attended all Council meetings (delegate must sign attendance book) OR contacted the Council Secretary to obtain information for any meetings missed. The delegate reported to the unit executive board and/or general membership regarding Council activities and information. (Attach copy of one report).

____ 2. The Purposes of the PTA were read or displayed at all General and Board of Directors meetings. (Attach a copy of the minutes from one meeting)

____ 3. Dues payments are expected monthly! The first dues payment must be received (not postmarked) by the PTA Council and MD PTA for all current members by October 31, 2007. Mail check, made payable to the PTA Council of Frederick County, (for $.75 per member) to: Daphne Gabb, Treasurer P.O. Box 1368 Middletown, MD 21769
Mail a separate check, made payable to the MD PTA, for both the state and national dues ($3.25 per member). Mail this check to: Maryland PTA
5 Central Ave.
Glen Burnie, MD 21061

____ 4. Local unit is incorporated. You may go to this web site to check your unit's status: http://sdatcert3.resiusa.org/ucc-charter/CharterSearch_f.asp.

____ 5. Names, addresses, phone numbers, and e-mail addresses of all officers and Council delegates for the upcoming year must be received by PTA Council and the MD PTA by July 1, 2007 so that the unit can receive all correspondence. E-mail your information to the Council at Frederickpta@comcast.net or send via regular mail to P.O. Box 1368, Middletown, MD 21769. E-mail MD PTA at office@mdpta.org or via regular mail to 5 Central Ave., Glen Burnie, MD 21061.

____ 6. Submit a copy of the annual treasurer's audit to the MD PTA office by September 30, 2007 (attach a copy of the audit).

____ 7. Have an Employer Identification Number from the IRS, EIN#_____________________.

____ 8. File appropriate tax forms with the IRS and the MD Revenue Administration Division or the MD State Department of Assessments and Taxation. (attach copy of 1st pg. or signature pg.)
IRS forms: 990 or 990 EZ (by Nov. 15th)
MD forms: Personal Property Tax (by April 15th)
Charitable Solictations, www.sos.state.md.us (by Dec. 31st)
Sales and Use Tax (quarterly or biannually)

____ 9. Have two signatures by authorized signees on ALL checks (the treasurer and one other officer).

____ 10. Have a current approved copy of the unit's bylaws and provide a copy to all Board of Directors members. Date bylaws approved: ________________________________

____ 11. President and Treasurer received Council or MD PTA training.
President: Date: _______ Place: ________________________
Treasurer: Date:________ Place: ________________________

____ 12. Insurance premium paid prior to 5/5/08. Unit must have current updated and paid liability and bonding insurance in order to be a unit in good standing. Check # _______ and date written_______________________.

________ TOTAL FROM SECTION A

SECTION B- At least six (6) items from section B and all 12 items from section A must be completed to earn a Certificate of Distinction.

____ 13. Final State/National dues were received (not postmarked) in the MD PTA office by March 30, 2008. All unused or damaged membership cards were returned to the MD PTA office. Mail a check made payable to the MD PTA for both the state and national dues ($3.25 per member). Mail this check to: Maryland PTA
5 Central Ave.
Glen Burnie, MD 21061

____ 14. The final Council dues payment must be received (not postmarked) by the PTA Council for all members by March 30, 2008. Mail check made payable to the PTA Council of Frederick County (for $.75 per member) to: Daphne Gabb, Treasurer P.O. Box 1368 Middletown, MD 21769).

____ 15. Unit planned at least one program for parents during the year. (Attach copy of the minutes from the meeting, or an agenda, or a newspaper article featuring the program)

____ 16. At least one delegate attended Maryland PTA Summer Leadership Conference or Annual Fall Convention.
Delegate Name: ___________________________________
Place: ___________________________________________

____ 17. Held at least three general membership meetings (or number required by local bylaws) during the year. (Attach agenda from one meeting)

____ 18. PTA budget was presented to and adopted by general membership at a general membership meeting. (Attach copy of the budget)
Date adopted: __________________________

____ 19. Held at least three Board of Directors meetings during the year (members are listed in the unit's bylaws). (Attach agenda from one)

____ 20. Local unit procedure books and reference materials (Cash Encounters, Quick Reference Guides, Money Matters, etc.) were made available to all Board of Directors.

____ 21. Plans of Work were submitted by committee chairmen and approved by Board of Directors. (Attach copies of two plans)

________ TOTAL FROM SECTION B

SECTION C- At least four (4) items from section C, at least six (6) items from Section B, and all 12 items under section A must be completed to earn an Award of Excellence.

____ 22. Unit has active Family Involvement Committee. (Attach copy of Plan of Work)
Name of Representative: ____________________________
Name of Committee: ___________________________

____ 23. Communicated regularly with general membership via newsletter, electronic messaging, phone tree, etc. (Attach a printed copy of one communication or a copy of the plan of work for the Communications Committee)

____ 24. At least three members of the Executive Board subscribed to the Maryland PTA Bulletin. (Attach copy of enrollment form)

____ 25. At least three members of the Executive Board subscribed to "Our Children" magazine. (Attach copy of enrollment form)

____ 26. Unit Treasurer attends MD PTA State Treasurer's training (this is an all day course).
Date of training: _________________________________
Location of training: ______________________________

____ 27. Unit had an Advocacy Committee or advocated actively on an issue approved by the Board. (Attach a copy of Plan of Work or the minutes)

____ 28. At least one delegate attended a MD PTA or Council legislative conference, meeting, or workshop (such as PTA Night in Annapolis, Council advocacy presentations, etc.).
Delegate Name: _____________________________________
Date: ___________ Place: ____________________________

________ TOTAL FROM SECTION C

________ SECTION A TOTAL
________ SECTION B TOTAL
________ SECTION C TOTAL

________ GRAND TOTAL

Please submit completed awards application and supporting documentation to:
Janice Spiegel, President,
The PTA Council of Frederick County
P.O. Box 1368
Middletown, MD 21769

All applications must be postmarked on or before July 31, 2008

Approved 5/'07